How to Boost Efficiency with Your Daily Operations?

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How do you level up your productivity and efficiency with your daily operations? We all have been there, as a business owner, time is valuable, and efficiency is critical. Here are some guides that can help you run your business daily with ease, from time-saving keyboard shortcuts, collaboration, reports, and email organization.

1. Use Keyboard Shortcuts:

• Keyboard shortcuts can help you quickly navigate Microsoft Word, Excel, and PowerPoint.
• Here are some useful shortcuts:
  • To create a new document, ⌘ + N or Ctrl + N
  • To duplicate a slide in PowerPoint, press ⌘ or Ctrl + D
  • Press ⌘ + W or Ctrl + W, to close a document
  • Press ⌘ + Y or Ctrl + Y to redo an action
  • To paste without changing the format Alt + Ctrl + V or Option + ⌘ + V
  • You can check the list of available shortcuts. Simply press "Alt" or “Option” on your keyboard.

2. Use OneNote:

• You can have a digital note-taking app to help you organize and capture your ideas, notes, and action items.
• You can create separate notebooks for each project or meeting.
• Use tags and search to find information quickly when you need it.

3. Use MS Teams:

• Use dedicated channels in Microsoft Teams for team communication and collaboration.
• Use tools like “@mentions” and threaded conversations to keep conversations organized and effective.

4. Quick File Sharing:

• You can use OneDrive and SharePoint for easier file sharing and cloud storage.
• You can share documents, spreadsheets, and presentations inside and outside your business real time.

5. Focused Email Inbox:

• Outlook’s Focused Inbox gives you control over your emails.
• You can categorize your emails into “Focused” and “Other” tabs based on their importance.

6. Email Rules and Filters:

• Create email rules and filters to arrange your email and keep it organized.
• “Rules” can move emails from specified senders or keywords to designated folders.

7. Word Templates:

• Make custom Microsoft Word templates for regularly used documents including reports, memos, and presentations.
• Save time and assure consistency by pre-designing a template that incorporates your company's brand identity and formatting choices.

8. Excel PivotTables:

• Use Excel PivotTables to understand huge datasets and reveal insights.
• You can easily summarize, analyze, and display your data by pivoting rows and columns to uncover trends, and patterns, allowing you to make data-driven decisions more effectively.

9. Shared Calendars:

• Use Outlook's shared calendars to coordinate schedules and ease meeting planning.
• You can share your calendar with colleagues to see their availability, book meetings directly from Outlook, and decrease back-and-forth email communication for better productivity.

Give these Microsoft 365 guides a spin and level up your productivity. Remember, efficiency is the name of the business game. Save some time, and go back to what’s important.

If you want to know more from the pros, don’t hesitate to reach out.

Happy time-saving!